Definition
The collection of data based on this metadata set is voluntary.
The data elements specified in this metadata set provide a framework for improving the positive identification of persons in health care organisations.
This metadata set applies in respect of all potential or actual clients of the Australian health care system. It defines demographic and other identifying data elements suited to capture and use for person identification in health care settings.
The objectives in collecting the data elements in this metadata set are to promote uniformly good practice in:
- identifying individuals,
- recording identifying data so as to ensure that each individual's health records will be associated with that individual and no other.
The process of positively identifying people within a health care service delivery context entails matching data supplied by those individuals against data the service provider holds about them.
The positive and unique identification of health care clients is a critical event in health service delivery, with direct implications for the safety and quality of health care.
There are many barriers to successfully identifying individuals in health care settings, including variable data quality; differing data capture requirements and mechanisms; and varying data matching methods. These definitions provide a base for improving the confidence of health service providers and clients alike that the data being associated with any given individual, and upon which clinical decisions are made, is appropriately associated.
Data element Address line, version 1 is in DRAFT status. This data element may be viewed on the Knowledgebase.
Scope links with other metadata sets
Collection of information in national minimum data sets.
Data element Address line, version 1 is in DRAFT status. This data element may be viewed on the Knowledgebase.
Scope links with other metadata sets
Collection of information in national minimum data sets.
Metadata items in this Data Set Specification
Below is a list of all the components within this Dataset Specification.
Each entry includes the item name, whether the item is optional, mandatory or conditional and the maximum times the item can occur in a dataset.
If the items must occur in a particular order in the dataset, the sequence number is included before the item name.
| Reference | Data Element | Data Type | Length | Inclusion | # |
|---|---|---|---|---|---|
| Birth event—birth plurality, code N | Number | 1 | conditional | 1 | |
| Birth event—state/territory of birth, code N | - | - | conditional | 1 | |
| Birth—birth order, code N | Number | 1 | mandatory | 1 | |
| Establishment—organisation identifier (Australian), NNX[X]NNNNN | - | - | mandatory | 1 | |
|
Establishment—organisation identifier (state/territory), NNNNN
Specific Information:
Establishment number should be a unique code for the health care establishment used in that state/territory or uniquely at a national level.
|
- | - | mandatory | 1 | |
| Establishment—region identifier, X[X] | - | - | mandatory | 1 | |
| Establishment—sector, code N | - | - | mandatory | 1 | |
| Person (address)—address type, code A | - | - | conditional | 1 | |
| Person (address)—Australian postcode (Postcode datafile), code NNN[N] | - | - | mandatory | 1 | |
| Person (address)—health address line, text X[X(179)] | String | 180 | mandatory | 1 | |
|
Person (address)—postal delivery point identifier, {N(8)}
Specific Information:
Field may be blank (where the person's address is not a recognised Australia Post delivery address).
|
- | - | mandatory | 1 | |
| Person (address)—suburb/town/locality name, text A[A(49)] | String | 50 | mandatory | 1 | |
| Person (identifier)—identifier type, geographic/administrative scope code A | String | 1 | mandatory | 1 | |
| Person (name)—family name, text X[X(39)] | - | - | mandatory | 1 | |
| Person (name)—given name, text X[X(39)] | String | 40 | mandatory | 99 | |
|
Person (name)—name context flag, code N
Specific Information:
Valid codes or blank.
|
Number | 1 | mandatory | 1 | |
|
Person (name)—name suffix, text A[A(11)]
Specific Information:
More than one Name suffix may be collected. Use a single space between each suffix.
|
String | 12 | mandatory | 1 | |
|
Person (name)—name title, text A[A(11)]
Specific Information:
The Name title for Master should only be used for persons less than 15 years of age. Name titles for Doctor and Professor should only be applicable to persons of greater than 20 years of age.
|
String | 12 | mandatory | 1 | |
| Person (name)—name type, code A | String | 1 | mandatory | 1 | |
| Person (telephone)—telephone number type, code A | String | 1 | mandatory | 99 | |
| Person—Australian state/territory identifier, Health care client code N | Number | 1 | mandatory | 1 | |
|
Person—country of birth, code (SACC 1998) NNNN
Specific Information:
County of birth for newborn babies should be 'Australia'.
|
- | - | mandatory | 1 | |
|
Person—date of birth, DDMMYYYY
Specific Information:
Any new information collection systems should allow for 0000YYYY (refer to Standards Australia AS5017-2002 Health Care Client Identification). |
Date/Time | 8 | mandatory | 1 | |
| Person—government funding identifier, Centrelink customer reference number {N(9)A} | String | 10 | mandatory | 1 | |
| Person—government funding identifier, Medicare card number N(11) | Number | 11 | mandatory | 1 | |
| Person—Indigenous status, code N | Number | 1 | mandatory | 1 | |
| Person—mother’s original family name, text X[X(39)] | String | 40 | mandatory | 1 | |
|
Person—person identifier (within establishment/agency), XXXXXX[X(14)]
Specific Information:
Field cannot be blank.
|
String | 20 | mandatory | 1 | |
|
Person—sex, code N
Specific Information:
Code 3,'Intersex or indeterminate': Should be confirmed if reported for people aged 90 days or greater. Diagnosis and procedure codes should be checked against the national ICD-10-AM sex edits, unless the person is undergoing, or has undergone a sex change as detailed in the Value domain's Collection methods or has a genetic condition resulting in a conflict between sex and ICD-10-AM code. |
Number | 1 | mandatory | 1 | |
|
Person—telephone number, text X[X(39)]
Specific Information:
Numbers and spaces only.
|
String | 40 | mandatory | 1 |
Comments
Data element Address line, version 1 is in DRAFT status. This data element may be viewed on the Knowledgebase.
Scope links with other metadata sets
Collection of information in national minimum data sets.
References
Related content
| Relation | Count |
|---|---|
| As a numerator in an Indicator | 0 |
| As a denominator in an Indicator | 0 |
| As a disaggregation in an Indicator | 0 |